Order your corporate supplies and ensure compliance with your legal document recordkeeping requirements
Corporate Supplies
CorpCentre offers corporate supplies to help you effectively organize and maintain your corporate legal documents for your business or non-profit corporation.
A corporation is legally required to maintain records of important corporate documents (its certificate of incorporation or letters patent, articles of incorporation, by-laws, unanimous shareholders agreement, minutes of meetings and resolutions of the shareholders, among other information).
In most jurisdictions, a corporation that fails to comply with this obligation may be found guilty of an offence and liable to pay a fine. These records are typically kept in what is called a “Minute Book”.
Should I migrate to a Digital Minute Book?
There are definite advantages to migrating your corporation’s legal records keeping to a digital minute book. Here are some benefits:
Accessibility
Authorized users can access records anytime, anywhere, which is especially useful for multi-location companies or remote work environments.
Organization
Centralizes all corporate records (e.g., bylaws, resolutions, share registers) in one place, reducing the chance of lost or misfiled documents.
Security
Cloud-based systems often include encryption, audit trails, and backup options, which can be more secure than physical books if managed properly.
Compliance
Many digital minute book platforms are designed to help you stay compliant with legal requirements, including automatic alerts for annual filings.
Efficiency
Easier to update, share, and collaborate with legal, accounting, or executive teams.
Physical Minute Book
A corporate minute book holds all your important corporate documents, such as articles of incorporation, shareholder and director meeting minutes, tax filings, share certificates, by-laws and other legal documents, in one convenient registry. It is generally advisable to acquire such a Minute Book at the time of incorporation.
CorpCentre physical minute books are premium law firm quality 3-ring binders with a hard cover and slip case. It includes personalization of your corporate name on the spine on a brass finished plaque, corporate dividers and ledgers. It is highly recommended to have a corporate minute book upon incorporation of a business or non-profit organization.
Corporate Seal
While having a corporate seal is no longer a legal requirement for a corporation, many corporations choose to emboss their legal documents with their corporate name. As well, some banks may require agreements with your corporation be officially sealed.
CorpCentre offers the MarkMaker embosser seal. This award winning embosser seal is made of top-grade resins and is easy and comfortable to use. Please note that the corporate seal may be shipped separately.
Share Certificate Sheets
Share certificates are legal documents certifying ownership of a specific number of shares (or stock) in a corporation. Shares are issued by the board of directors of the corporation. Once shares have been issued, the shareholder is entitled to a share certificate stating the number and class of shares issued to the shareholder.
CorpCentre share certificate sheets are individual blank share certificate sheets of quality cotton-blend in colour.
Corporate Kit
Maintaining your corporate documents is vital to ensure that your corporation maintain its good standing and benefit from the advantages of incorporation. The CorporationCentre.ca Corporate Kit (Minute Book and Corporate Seal together) provides you with everything necessary to keep your corporation organized and your corporate documents secure.
CorpCentre’s Corporate Kit provides you with an organized and safe place to store your corporate documents. Each Corporate Kit includes a leatherette burgundy premium law-firm quality 3-ring minute book binder with a hard cover with slip case, personalization of your corporate name on the spine on a brass finished plaque, corporate dividers and ledgers. It also comes with a corporate seal/embosser with your company's name and year of filing, and 20 customized corporate share certificates.
Complete compliance support for your business
CorpCentre helps you start and MANAGE your business. Our compliance and digital minute book plans make sure your corporation stays compliant with its filings and records keeping requirements. We provide end-to-end coverage and support to help ensure you’re in good standing.
Starts at $199/year + filing fees. Auto-renews. Cancel anytime.
Corporation Compliance Plan
Stay compliant and ensure your corporation’s filings, updates and legally required records are done right.
$199/year + filing fees Auto-renews. Opt-out anytime.
Digital Minute Book & eSignatures
Keep your business’s legal corporate documents in a secure environment viewable 24/7. eSignature of all corporate documents.
$199/year Auto-renews. Opt-out anytime.
Unlimited Corporate Changes*
Unlimited preparation of internal documentation, minutes and resolutions to stay compliant with legal requirements:
- Electing/removing director
- Appointing/changing officer
- Change in ISC (individual with significant control)
- Changing the registered office
- Shareholder transactions
- Issuing or transferring shares
- Paying a corporate dividend
Digital Minute Book
Your digital minute book will hold all your important corporate documents conveniently and securely hosted in the Dropbox cloud environment.
Viewable 24/7 and shareable with stakeholders.
Government update filings*
All government filings when changes occur to be compliant with legal requirements. These updates include changes to:
- Registered office address
- Places of business
- Directors or officers
- Shareholders (in some provinces)
- Individuals with significant control
- DBAs business names
Only pay filing fees when submitting an update.
Complete Corporate Information
Your digital minute book with comply with all corporate legal requirements and laws. A virtual corporate minute book with all sections:
- Articles
- Certifcate
- Director resolutions
- Shareholder resolutions
- Government filings
- Registers and ledgers
- Share certificates
Never lose your minutebook again.
Annual Returns & Minutes
Drafting of customized “annual minutes” at an annual meeting where resolutions in lieu of meetings are signed by directors and shareholders where legally required decisions are made:
- Re-election of directors
- Re-appointment of officers
- Approval of financial statements
- Appointment/waiver of auditors
eSignatures
CorpCentre’s eSignature service helps you legally sign and manage your corporation’s legal documents online 24/7.
All documents will de date and time stamped with full legal effect and shareable with stakeholders.
Customized Compliance Calendar and Alerts
Our plan includes a calendar in your account where you can see upcoming compliance obligations and receive alerts at regular intervals to remind you to complete.
Manage your business and stay compliant
CorpCentre will assist your business to make sure that it not only starts the right way, but stays compliant with all the legal compliance obligations, filings and records keeping.
Our compliance subscription service and digital minute will make sure you keep your corporation compliant and can easily access all documents and information. If you didn’t incorporate with CorpCentre, you can still onboard your corporation today.